PERSONAL DATA PROTECTION NOTICE FOR EMPLOYEES AND PROSPECTIVE EMPLOYEES

 

With regard to the processing of your Personal Data, this Personal Data Protection Notice for Employees and Prospective Employees (“Notice”) sets out the policies for the stays of DirectD Retail & Wholesale Sdn Bhd including COMPANY staffs on secondment to any affliated companies, and its subsidiary companies.

 

(here onwards apply to you as “the Company”) Personal Data

  1. Refers to information about you, from which you are identifiable, including but not limited to your name, date of birth, correspondence address, telephone number, mobile phone number, identity card number, religion, race, religious or customary festivals you celebrate, your image or photograph, gender, marital status, income tax reference number, previous education and work experience information, bank account number, EPF reference number, name(s), date(s) of birth, contact details, identity card number(s), birth certificates, occupations, income tax numbers of spouse, next of kin, and dependents, children, beneficiaries, any information generated during the course of your recruitment and/or employment with the Company and includes any sensitive personal data such as data relating to your health, including information relating to your medical history, blood group, any disability or handicap you have, as well as the commission or alleged commission by you of any

 

  1. In addition, the Personal Data that you provide to the Company directly, the Company may collect your Personal Data from a variety of sources such as the information in any employment application forms, medical declaration forms or other similar forms, from third party sources such as banks, Employees Provident Fund (EPF), SOCSO, job advertising websites, recruitment agencies, referrals from other third parties, when you submit your information or resume on the Company’s website or, its respective subsidiaries, associate companies and jointly controlled entities, as the case may be (“Websites”) or information otherwise generated upon your appointment and in the course of your recruitment and/or employment with the Company.

 

  1. In some circumstances, your Personal Data may be collected indirectly from monitoring devices or by other means for example, building and location access control and monitoring systems, closed circuit television, telephone logs and recordings and email and Internet access

 

  1. Where you have been accepted for employment with the Company, provision of your Personal Data to the Company is mandatory for the purposes of your employment with the Company, for the processing of your salary and enjoyment of the benefits offered by the Company to its employees as well as to comply with the

 

  1. If you are a prospective employee of the Company, provision of your Personal Data to the Company is voluntary and failure to provide your Personal Data will result in the Company not being able to consider you for employment with the Company.

 

  1. By signing this Notice, you hereby consent to the processing of your Personal Data and, where you have provided Personal Data relating to your family members, you further confirm that you have obtained the consent of your spouse and/or consent as the parent/legal guardian of your child to the processing of the Personal Data by the Company in accordance with this

 

Purpose of use

  1. You hereby acknowledge and agree that the Company collects, uses, processes and retains your Personal Data for the purposes of your employment with the Company and to ensure that your recruitment and/or employment with the Company may be managed and administered effectively including (without limitation) for the following purposes (“Purposes”):-

 If you are a prospective employee, for:-

  1. Purposes of assessment of suitability for employment, including for pre-employment medical fitness determination; and
  2. For general administrative and record keeping purposes;

 Once you are employed with the Company, for:-

  1. General administrative and record keeping purposes;
  2. Headcount and payroll planning processing;
  3. Workforce development, training and certification;
  4. Business travel;
  5. Performance management;
  6. Administering, approving and monitoring employee benefits and entitlements, such as insurance coverage and medical benefits;
  7. Audit and compliance purposes;
  8. Risk management and security purposes;
  9. Providing and monitoring access to the workplace, related facilities and systems;
  10. Internal investigations and legal proceedings, including reference checks with law enforcement agencies;
  11. Regulatory approvals and compliance;
  12. Compliance with the law and any amendments in force; and
  13. For such other purposes as may be required or permitted by

 

Transfer of Personal Data

 

  1. Your Personal Data may be transferred to, stored, used and processed in a jurisdiction other than Malaysia for the Purposes, including where the Company’s servers are located outside of Malaysia. You understand and consent to the transfer of your Personal Data out of Malaysia as described herein.

 

Use by and disclosure to third parties

  1. Your Personal Data may be transferred, accessed or disclosed to third parties for the Further, the Company may engage other companies, service providers or individuals to perform functions on its behalf, and consequently may provide access or disclose to your Personal Data to such service providers or third parties. The third parties referred to in this Section include (without limitation):-
    1. third parties to whom the Company outsources certain if its internal functions, such as its information technology vendors and payroll system service providers;
    2. the Company’s legal advisors, insurers and auditors;
    3. other related entities under COMPANY;
    4. legislative bodies such as the Ministry of Human Resources, Kumpulan Wang Simpanan Pekerja (KWSP), Pertubuhan Keselamatan Sosial (SOCSO) and the Lembaga Hasil Dalam Negeri (LHDN).

 

Access and Correction

 

  1. You may, by giving written notice, request to access and/or correct your Personal Data by contacting the Company at the contact information set forth The Company has the right to refuse an access or correction request for the reasons provided under law. The Company also reserves the right to impose a fee for access of your Personal Data in the amounts as permitted under law.

 

Contact Information

 

  1. In the event, you wish to limit the processing of your Personal Data for the Purposes, to access or correct your data, or if you have any inquiries or complaints in respect of the processing of your Personal Data, please contact the Human Resource Department:

Email Address: hrdept.directd@gmail.com Telephone Number: 019-310 5238

 

However please note that where you choose to limit the processing of your Personal Data, this may affect the Company’s ability to perform certain functions in respect of your employment with the Company.

Acknowledgement and Consent

 

By virtue of your continued and or intended engagement with COMPANY, you acknowledge that you have read and understood this Notice and agree and consent to the use, processing and transfer of your Personal Data by the Company as described in this Notice.